California RFP 2021 “PC Goods”

By | December 16, 2021
California RFP

Big RFP from State of California. PC Goods Desktops, Laptops, and Monitors Event ID 0000020273

Includes 43 different schedules and docs.

If you have questions we can help with then email [email protected]

Scope

The Scope of this RFP includes PC Goods as defined in Section 3.1.1, Proposed Products, including core configurations, monitors (if applicable), options/upgrades, and value-added services (VAS). The State reserves the right to eliminate any specific line item from the final award.

The State intends that the selected Bidder(s) will work in cooperation with the State to furnish quality products at the lowest price available in a timely and efficient manner. The selected Bidder(s) will be the primary point of contact for warehousing, customer service, data collection, reporting, and distribution.

Award(s) will be made by category in each Original Equipment Manufacturer (OEM)/Open silo to the compliant Bidder who scores the highest number of points as described in Section 6, Evaluation. Bidders must propose all line items within an OEM/Open silo category to be evaluated for award. Bidders are not required to submit proposals for all silos/categories listed to participate.

The term of the contracts resulting from this RFP will be three (3) years. The contracts will also contain options to extend for two (2) additional one (1) year periods or portion thereof. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term and/or contract extension. All terms and conditions will remain the same for the entire contract period including any extension periods.

The use of these contracts shall be mandatory for all State departments except in cases of emergency as defined in Public Contract Code (PCC), Section 1102.

All equipment offered must be new and the latest model in current production. Used, shopworn, refurbished, demonstrator, prototype or discontinued models are not acceptable.

Proposal Submittal E-mail: [email protected]

Current expenditure per contract is as follows:

 

Contract #

Commodity & OEM Brand

July 2017 – March, 2020

*April 2020 – June 2021

1-17-70-01A

Desktops, Dell

$37,914,019.78

$3,862,327.16

1-17-70-01B

Desktops, HP

$74,190,330.03

$15,752,962.58

1-17-70-02A

Laptop, Dell

$21,060,627.76

$26,156,456.25

1-17-70-02B

Laptop, HP

$50,705,098.82

$77,344,560.00

1-17-70-05A

Monitor, Dell

$9,857,253.52

$3,251,267.45

1-17-70-05B

Monitor, HP

$5,737,726.78

$4,899,411.47

1-17-70-07

Thin & Zero, Desktop

$644,381.00

$136,602.76

1-17-70-011A

Rugged, HP

$2,265,668.28

$1,345,227.34

1-17-70-011B

Rugged, Dell

$505,947.28

$691,573.72

 

*Spend reflects the State’s implementation of teleworking policies due to the Covid 19 Pandemic.

The RFP includes the following silos:

  • Apple

  • Dell

  • Durabook

  • Getac

  • HP Inc.

  • Lenovo

  • Microsoft

  • Panasonic

  • Samsung

  • Open (open to other OEM PC Good product not listed above)

The seven (7) categories that may be included in a silo are:

  • Category 1 – Desktop Computers w/Monitors

  • Category 2 – Thin/Zero Client Desktop Computers w/Monitors

  • Category 3 – Laptop Computers

  • Category 4 – Thin-Client Laptop Computers

  • Category 5 – Rugged Laptops

  • Category 6 – Chromebooks

  • Category 7 – Monitors

Each category will contain at least three (3) of the following four (4) groups:

  • Core Configurations

  • Monitors (where applicable)

  • Options/Upgrades

  • Value-Added Services (VAS)

 

        1. Monitors (M)

Exhibit 4I, Monitor Specifications contain three (3) types of monitors: Widescreen, Touchscreen, and Curved. For the OEM silos, available reference product is listed in Exhibits 1A-1I, Cost Workbooks. For the Open silo, Exhibit 1J, Cost Workbook, Bidders shall propose an available OEM monitor-type which meets or exceeds the specifications. Additional available monitor types which meet or exceed the specification will be added after contract award.

      1. Accessibility Compliance (M)

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are relevant for this procurement.

Bidder shall submit, per 36 CFR part 1194, a Voluntary Product Accessibility Template (VPAT) that includes the following:  

  • Subpart B, Bidders shall submit a VPAT describing how their proposed products meet this requirement.

  • Subpart C, Bidders shall submit a VPAT describing how their proposed Electronic and Information Technology (EIT) products meet applicable functional performance criteria.

  • Subpart D, Bidders shall submit a VPAT describing how the information, documentation, and support for proposed products meet applicable information, documentation, and support requirements.

The VPAT responses above will be used to determine technical compliance to the Section 508 Accessibility Standard requirements and is requested to be submitted with the Bidder’s proposal.

The Bidder’s VPAT shall be submitted with the proposal or within five (5) days after notification from the State.

Additionally, the awarded Contractor shall include similar VPAT document with delivery at the State’s request.